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There is a common misconception that Enterprise Resource Planning (ERP) solutions are designed only for big businesses. Ten years ago I would have agreed with that, but advancements over the years have greatly increased the availability of technology for any size business. In fact, there are numerous reasons why small businesses can, and should, adopt an ERP solution to help them run smoothly and efficiently.

Often, small businesses feel overwhelmed by the thought of adopting an ERP solution. Whether the concern be costs, time, or IT resources, the perception is that the project is simply more than the company can afford. As a result, many small businesses continue to manually run operations in programs like Microsoft Excel, greatly increasing the potential for human error as they lack safeguards and compliance rules that can protect companies from incredibly costly mistakes.

Fortunately, advancements in technology have eliminated most of the issues that deter small businesses from looking into ERP solutions. Here are four big reasons why small businesses can, and should, adopt an ERP solution today:

Software as a Service (SaaS)

Companies have much more flexibility in regards to the ways they can utilize and access their ERP system. Software as a Service is a software delivery model that allows companies to purchase and use ERP software on a monthly subscription basis. This model allows users to access their system via the internet, eliminating the need for On-Premise servers and in-house IT professionals. Since the company hasn’t invested heavily in the project, they can easily jump ship at any time if they determine the costs aren’t worth it.

Affordability

On-Premise ERP solutions can require costly investments to implement and maintain. However, now that Software as a Service is an option, typical investment costs like IT personnel and infrastructure can be avoided. Data is hosted in the cloud, hardware and IT maintenance responsibilities are put in the hands of the service provider, and costs are brought down.

Faster Implementations

Getting up and running quickly is critical for the well-being of small businesses implementing an ERP system. Furthermore, quick and painless user adoption is a must for businesses that want to keep training costs down. Microsoft Dynamics GP is designed on a platform that is easy to implement, and bolsters a very intuitive interface that looks and acts like commonly-used Microsoft Office products. Users can quickly learn the functionality needed to utilize the software without having to go through months of training.

Ease-of-Customization and Extension

ERP solutions such as Microsoft Dynamics GP are designed with modern, open technology, built with the concept of customization and add-on applications in mind. Interfaces, roles, and processes can easily be tailored to a business, cutting down costs on customization time. Starter and Extended packages allow companies to save money by purchasing a package that meets their bare minimum of requirements without the added costs of unnecessary functionality.

A wide range of functionality can be added to Microsoft Dynamics GP by integrating it with relevant third party applications. This allows companies to pick and choose the functionality they require and build a custom system of solutions at an affordable price.

If you have any questions or would like to learn more about Microsoft Dynamics GP 2013, please contact us today at 636-237-2280 begin_of_the_skype_highlighting              636-237-2280      end_of_the_skype_highlighting or email us at sales@turnkeytec.com.

For a high level estimate of your investment in Microsoft Dynamics GP 2013, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool. It will give you a great starting point for assessing your potential investment in a solution like this.

By Brad Vorbeck and Michael Ramatowski at Turnkey Technologies, Inc.—Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner.

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“Everything should be made as simple as possible…but not simpler.”

 -Albert Einstein                                             

 

We recently held a Microsoft Dynamics GP User Group Meeting in St. Louis, MO.  Our feature speakers were the owners from Reporting-Central.  One of their products that caught my attention was “The Validator”.  This product helps Dynamics GP users eliminate manual validation and reconciliation processes to make Microsoft Dynamics GP a better business solution by continuously monitoring critical areas of their solution.  Also, another major takeaway that I think many current users of Microsoft Dynamics GP would find very interesting are the most commonly overlooked Set-Up and On-Going Use issues in Dynamics GP.  Here is a small list that Reporting-Central shared with us.

User Security Set To POWERUSER

Future Fiscal Periods Open

Maximum Account Length set too low

Posting Not Set To Create Journal Entry Per Transaction

Dex Lock

Interrupted Batch

Stuck Process

Account Maintenance Allows Account Entry on Control Account

Account Posting Level Set To Summary

Maintain Account History Not Checked

Retained Earnings Category Not Set to 27

Checkbook Allows Duplicate Check Numbers

Customer Accounts Receivable Control Account empty

Maintenance Customer Missing Salesperson

Maintenance Customer Missing Tax Schedule

Vendor 1099 Box Checked With No Tax Id

Old Open Purchase Orders

These are just a small sample of the issues that Reporting-Central’s software can monitor and alert Microsoft Dynamics GP users.  If you have additional questions or would like to learn more about how “The Validator” could help your Microsoft Dynamics GP investment, please give me a call today at 636-237-2280 or send me an email at mramatowski@turnkeytec.com .

I would also invite you to download an upbeat and engaging new white paper, “25 Brilliant Ideas to Outsmart Your Competition with Microsoft Dynamics ERP”.  This report includes 25 examples from real companies – from non-profits to distributors and many in between.

For a high level estimate of your investment in Microsoft Dynamics GP, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool.  It will give you a great starting point for assessing your potential investment in a solution like this.

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner

 

“I like the dreams of the future better than the history of the past.” – Thomas Jefferson

 

Turnkey Technologies, Inc. has enjoyed sharing great ideas and insights about Microsoft Dynamics GP and ERP Software on the ERPsoftwareblog.com in 2012. The main goal has always been to educate the reader, giving a unique perspective of Microsoft Dynamics GP and guidance to those buying ERP Software. Here are the five most viewed posts:

 
1. 6 Things to Consider When Buying Microsoft Dynamics GP ERP Software – October 22, 2012
2. My 10 Favorite New Features in Microsoft Dynamics GP 2013 – December 17, 2012
3. 11 Microsoft Dynamics GP 2010 Tools for Better Business Decisions – June 25, 2012
4. 25 Great Ideas to Leverage Microsoft Dynamics ERP Today – November 28, 2012
5. 3 Compelling Reasons to Put Your ERP Software in the Cloud – May 22, 2012

 
We look forward to 2013 and writing more interesting blogs about Microsoft Dynamics GP 2013 and other helpful information to minimize your risk while selecting ERP software for your organization.

 
I also invite you to download an upbeat and engaging new white paper, “25 Brilliant Ideas to Outsmart Your Competition with Microsoft Dynamics ERP”. This report includes 25 examples from real companies – from non-profits to distributors and many in between.

 
For a high level estimate of your investment in Microsoft Dynamics GP 2013, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool. It will give you a great starting point for assessing your potential investment in a project like this.

 
If you have additional questions or would like to learn more about what Microsoft Dynamics GP 2013 can do for your organization, please contact us today to setup a “Free Discovery Call” at 636-777-4110 or email at sales@turnkeytec.com .

 

 

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner

“It is impossible to win the great prizes of life without running risks.” – Theodore Roosevelt

 

Deciding whether to upgrade or replace your current Accounting/ERP Software solution can be a difficult decision.  In most cases, “cost” is a major concern.  Microsoft Dynamics GP Software licenses are an important component in your investment, but licensing is only one portion of the cost of a system.

Other factors to look at are the costs of deployment, data conversion, implementation, third party software, training and ongoing support

Some of the questions you might ask your potential vendor might be:

  • What is your implementation methodology?  How can you assure me that all costs are being considered and included?
  • What Independent Software Vendors (ISVs) are included as part of the overall solution?  What are the initial and ongoing costs associated with these vendors?
  • What options to I have regarding data conversion – how much historical data should be converted?  Can my team convert the data or will the vendor team?
  • What costs may be associated with reporting?
  • What costs are associated with training?
  • Can you tell me more about your ongoing support and maintenance plans?

These are just a few questions that must be addressed.  For more guidance on questions to ask before buying ERP/Accounting Software,  check out this white paper “30 Questions Every CFO Must Ask About the Cost of Accounting Software”.

For a high level estimate of your investment in Microsoft Dynamics GP, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool.  It will give you a great starting point for assessing your potential investment in a project like this.

 

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner

How Many Are You Using Today?

“Great things are not done by impulse, but by a series of small things brought together.” –     Vincent van Gogh

Microsoft Dynamics GP 2010 has many financial and reporting features.  Here are my 10 favorite features below:

1.      Exclude inactive records from lookup menus:  No more searching through your inactive customers, vendors, inventory items, and GL accounts.

2.      Clear recurring GL batch amounts:  You can now clear the distribution amounts for all transactions on recurring batches after you post a batch.

3.      Combine multiple budgets into a single master budget:  Create separate departmental budgets and easily combine into one.

4.      Enter negative Cash Receipts in Accounts Receivable:  You can now enter a negative cash receipt for the purpose of decreasing a deposit.

5.      Setup recurring cash receipt batches:  With this new feature you can now create recurring cash receipts batch (of memorized transactions).

6.      Select multiple ranges when building a check batch: The Select Payables Checks Window now allows you to select and insert multiple selection criteria ranges.

7.      Email features are now included:  In GP 2010, you don’t need to purchase anything extra and you can quickly and easily email single documents, batches of documents, and/or multiple documents from a list within the system.

8.      Create Professional External Documents Using Word Forms:  Users can deliver Word Forms and customize external (customer and vendor facing) documents within Microsoft Word.

9.      Get Better Insight into Your Data Using Dashboards and KPI’s with Drill-Back:  There are now customizable dashboards built from SQL Reporting Services (SRS) reports.  Individual users can decide which ones they want to display.

10.  Get More out Of Excel with Predictive Modeling and Analysis GP integration to Excel includes GP Excel Reports, which now includes Power Pivot tables and drill-back from Excel Reports to GP.

These are just 10 of the dozens of features in Microsoft Dynamics GP 2010.  Are you ready to Upgrade?  Please contact me for more information today.

For a high level estimate of your investment in Microsoft Dynamics GP, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool.  It will give you a great starting point for assessing your potential investment in a project like this.

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner