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“Everything should be made as simple as possible…but not simpler.”

 -Albert Einstein                                             

 

We recently held a Microsoft Dynamics GP User Group Meeting in St. Louis, MO.  Our feature speakers were the owners from Reporting-Central.  One of their products that caught my attention was “The Validator”.  This product helps Dynamics GP users eliminate manual validation and reconciliation processes to make Microsoft Dynamics GP a better business solution by continuously monitoring critical areas of their solution.  Also, another major takeaway that I think many current users of Microsoft Dynamics GP would find very interesting are the most commonly overlooked Set-Up and On-Going Use issues in Dynamics GP.  Here is a small list that Reporting-Central shared with us.

User Security Set To POWERUSER

Future Fiscal Periods Open

Maximum Account Length set too low

Posting Not Set To Create Journal Entry Per Transaction

Dex Lock

Interrupted Batch

Stuck Process

Account Maintenance Allows Account Entry on Control Account

Account Posting Level Set To Summary

Maintain Account History Not Checked

Retained Earnings Category Not Set to 27

Checkbook Allows Duplicate Check Numbers

Customer Accounts Receivable Control Account empty

Maintenance Customer Missing Salesperson

Maintenance Customer Missing Tax Schedule

Vendor 1099 Box Checked With No Tax Id

Old Open Purchase Orders

These are just a small sample of the issues that Reporting-Central’s software can monitor and alert Microsoft Dynamics GP users.  If you have additional questions or would like to learn more about how “The Validator” could help your Microsoft Dynamics GP investment, please give me a call today at 636-237-2280 or send me an email at mramatowski@turnkeytec.com .

I would also invite you to download an upbeat and engaging new white paper, “25 Brilliant Ideas to Outsmart Your Competition with Microsoft Dynamics ERP”.  This report includes 25 examples from real companies – from non-profits to distributors and many in between.

For a high level estimate of your investment in Microsoft Dynamics GP, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool.  It will give you a great starting point for assessing your potential investment in a solution like this.

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner

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“Mediocre men wait for opportunity to come to them.  Strong, able, alert men go after opportunity.” B.C. Forbes

Debates over online sales tax, and related statutory rules and rate changes have vaulted sales and use tax compliance to the top of every savvy businessperson’s 2013 action list. Understanding how to implement safeguards and systems, monitor widely varying statutory rules, and find efficient ways to collect and remit the right sales and use tax to the right jurisdiction at the right time, can flummox even the most compliance-minded businessperson.

The following five sales tax compliance tips identify steps your business can take to address 2013’s particular challenges. Developed by Avalara sales tax experts, these are a starting point, rather than an exhaustive strategy, for addressing sales and use tax compliance in 2013.

Tip #1 — Determine tax liability by analyzing changes to nexus rules

While most businesses have some concept of nexus—the connection between a business and a taxing jurisdiction requiring sales tax collection and remittance — many are unaware of dramatic changes to nexus laws happening now. There are numerous developments on the federal level, but this tip focuses on state level changes that are currently underway. These rule changes significantly impact out-of-state remote sellers (such as online retailers), but all businesses should watch nexus laws closely.

Tip #2 —Stop ignoring consumer use tax

Use tax is defined as a tax on the use of tangible personal property (TPP) not otherwise subject to sales tax. Generally speaking, a purchaser owes use tax on taxable items purchased on which they paid no sales tax or less tax than the applicable sales tax rate. Unlike sales tax, the remittance responsibility lies with the buyer (either a business or an individual). In some cases, the purchaser would be a business, such as a manufacturer or a distributor, buying goods outside the state or online, to use, or consume as TPP. Use tax must also be paid when a business withdraws goods from inventory for its own use, if sales tax was not paid on those items at the time of purchase. It is the responsibility of a business to self-assess when, and if, use tax is accrued and to pay the state and/or local tax authority on a tax return.

Tip #3 — Understand changing exemption certificate rules

Tracking and filing exemption certificates, the bugaboo of many a well-intentioned business owners, has just gotten more complicated. In 2013, several governors have already proposed plans that would change what their states exempt from sales tax.

Tip #4 —Know when, where, and how to remit sales and use tax returns

Even companies that work hard to accurately track and update changes in sales and use tax rules, boundaries, and rate changes often fail to remit their liability correctly. Knowing which form to use, where to file, and what to include in your returns, can be an onerous task.

Tip #5 —Get Help

Companies trying to accurately collect, file, and report sales and use taxes face an uphill battle in 2013.

Please join us on April 17th for a free educational webinar hosted by Avalara, on “Sales Tax Automation and How to Take the Lead in All 50 States”, including how to grow into new markets and stay compliant. This thought leadership webinar will be presented by industry leading experts from WithumSmith + Brown. They will share the critical steps to growth and what you need to know when looking to go forward with a new state.

I also invite you to download an upbeat and engaging new white paper, “25 Brilliant Ideas to Outsmart Your Competition with Microsoft Dynamics ERP”.  This report includes 25 examples from real companies – from non-profits to distributors and many in between.

For a high level estimate of your investment in Microsoft Dynamics GP 2013, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool.  It will give you a great starting point for assessing your potential investment in a project like this.

If you have additional questions or would like to learn more about what Microsoft Dynamics GP 2013 can do for your organization, please contact us today to setup a “Free Discovery Call” at 636-237-2280 or email at sales@turnkeytec.com .

 

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner

“What isn’t tried won’t work.” – Claude McDonald

 

Has your Microsoft Dynamics GP General Ledger Cash Account Balance not matched your Bank Reconciliation Checkbook Balance before and you weren’t sure where to look?

 

Here are 4 common reasons why they might not add up and things you might want to try for a solution to this problem.

 

Unposted batches in the General Ledger. There are some transactions (e.g. Payables Management Computer Checks) that post to both the Bank Reconciliation and the General Ledger. When these items are posted in their originating module, they automatically post in Bank Reconciliation affecting the balance; HOWEVER, depending on how you have your posting options setup, they may sit in an unposted batch in the General Ledger. This is easy to solve: Simply post your batches in the General Ledger.

 

Deposits haven’t been created in the General Ledger. This is a similar scenario to the previous reason, but somewhat in reverse. When payments received are entered in Receivables Management, Sales Order Processing and as receipts in Bank Reconciliation, they are sent directly to the General Ledger but placed in a holding spot to be entered on a deposit. Why? For easier bank balancing (and easier bank transactions analysis). Deposits in the Bank Reconciliation module should match the actual deposits with the bank. However, the General Ledger module may need to be setup to show the detail of receipts or set to “summary” depending upon your needs or desires. The solution: Check your Bank Deposit Entry window for any receipts not deposited.

 

Coding Error: You should never manually enter the Cash GL account. It will always default automatically when the Checkbook ID is referenced.

  1. A General Ledger journal entry was coded to the GL Cash account. If you are using Bank Reconciliation, this is a BIG NO NO!
  2. A Distribution Entry for a non-GL module was coded to the Cash GL account for a line other than CASH for the Distribution Type. Also a BIG NO NO!

 

Date Error: Document dates and the GL posting date span different fiscal periods.
To find errors, pull up the Checkbook Balance Inquiry and compare to the General Ledger Trial Balance for the same date range.

 

I hope you find these 4 reasons useful and my tips helpful.  I also invite you to download an upbeat and engaging new white paper, “25 Brilliant Ideas to Outsmart Your Competition with Microsoft Dynamics ERP”.  This report includes 25 examples from real companies – from non-profits to distributors and many in between.

 

For a high level estimate of your investment in Microsoft Dynamics GP, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool.  It will give you a great starting point for assessing your potential investment in a project like this.

 

If you have additional questions or would like to learn more about what Microsoft Dynamics GP can do for your organization, please contact us today to setup a “Free Discovery Call” at 636-777-4110 or email at sales@turnkeytec.com .

 

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner

 

“I like the dreams of the future better than the history of the past.” – Thomas Jefferson

 

Turnkey Technologies, Inc. has enjoyed sharing great ideas and insights about Microsoft Dynamics GP and ERP Software on the ERPsoftwareblog.com in 2012. The main goal has always been to educate the reader, giving a unique perspective of Microsoft Dynamics GP and guidance to those buying ERP Software. Here are the five most viewed posts:

 
1. 6 Things to Consider When Buying Microsoft Dynamics GP ERP Software – October 22, 2012
2. My 10 Favorite New Features in Microsoft Dynamics GP 2013 – December 17, 2012
3. 11 Microsoft Dynamics GP 2010 Tools for Better Business Decisions – June 25, 2012
4. 25 Great Ideas to Leverage Microsoft Dynamics ERP Today – November 28, 2012
5. 3 Compelling Reasons to Put Your ERP Software in the Cloud – May 22, 2012

 
We look forward to 2013 and writing more interesting blogs about Microsoft Dynamics GP 2013 and other helpful information to minimize your risk while selecting ERP software for your organization.

 
I also invite you to download an upbeat and engaging new white paper, “25 Brilliant Ideas to Outsmart Your Competition with Microsoft Dynamics ERP”. This report includes 25 examples from real companies – from non-profits to distributors and many in between.

 
For a high level estimate of your investment in Microsoft Dynamics GP 2013, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool. It will give you a great starting point for assessing your potential investment in a project like this.

 
If you have additional questions or would like to learn more about what Microsoft Dynamics GP 2013 can do for your organization, please contact us today to setup a “Free Discovery Call” at 636-777-4110 or email at sales@turnkeytec.com .

 

 

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner

 

“The Art of progress is to preserve order amid change, and to preserve change amid order.” – Alfred North Whitehead

 

Microsoft Dynamics GP 2013 will be launching this December and I thought I put together my “Top Ten Favorite Feature List” for everyone to not only read but see a screen shot as well.  My inspiration came from watching David Letterman this week but I’m starting with Number 1 and going to Number 10.

 

#1 Ability to change customer address user defined field names

1 ability to change

 

#2 Attach Documents to Purchasing or Sales Transactions

2 attach

 

#3 Historical Journal Entry Inquiry

3 historical

 

#4 Consolidated Invoicing

4 consolidated

 

#5 Voiding a Credit Card Vendor’s Invoice Automatically when a Credit Card Payment is voided

5 voiding

 

#6 Inactivate items and Item/Site Assignments and Inventory Site

6 inactive

 

#7 Sort Order now Stored with Default View

7 sort

 

#8 Payroll Integration to Payables Voucher Description, Document # & Consolidation

8 payroll

 

#9 Inventory Reason Codes for Transactions

9 inventory

 

#10 Select a Printer at the time of Printing a report

10 select

 

These are just 10 out of 60 New Features in Microsoft Dynamics GP 2013. For additional details on Microsoft Dynamics GP 2013 click here.

I also invite you to download an upbeat and engaging new white paper, “25 Brilliant Ideas to Outsmart Your Competition with Microsoft Dynamics ERP”.  This report includes 25 examples from real companies – from non-profits to distributors and many in between.

For a high level estimate of your investment in Microsoft Dynamics GP, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool.  It will give you a great starting point for assessing your potential investment in a project like this.

If you have additional questions or would like to learn more about what Microsoft Dynamics GP 2013 can do for your organization, please contact us today to setup a  “Free Discovery Call” at 636-777-4110 or email at sales@turnkeytec.com .

 

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner

 

“Opportunities multiply as they are seized; they die when neglected. Life is a long line of opportunities.”  – John Wicker

 

ERP Software Blog contributors have collaborated over the last few months to offer success stories from our clients highlighting the impact that Microsoft Dynamics is making on their organization today.

Turnkey Technologies, Inc. has contributed story #24 Multi-line distribution update. We share how our client uses Microsoft Dynamics GP to connect their accounting and inventory system with a robust B2B e-commerce solution.

To learn more about this story or other ones like it, please read the white paper,    25 Brilliant Ideas to Outsmart Your Competition with Microsoft ERP today.  To explore how these ideas could impact your organization, please visit our website at www.turnkeytec.com  or give me a call.

For a high level estimate of your investment in Microsoft Dynamics GP, please use our “FREE” Microsoft Dynamics GP Quick Quote Tool.  It will give you a great starting point for assessing your potential investment in a project like this.

By Michael Ramatowski, at Turnkey Technologies, Inc. – Missouri, Illinois, and Kentucky Microsoft Gold Certified Dynamics GP and CRM Partner